OFFICE MANAGER

MINISTRY STATEMENT:

This ministry’s goal is to support the overall function and activities of Mount Pleasant UMC in all administrative areas with excellence.   The church administrator is the person that represents the best of MTP as she/he is in front line ministry assisting staff, laity and guests of the church. As the first impression most see or talk with during weekdays, this role strives to create a positive image of the church and present an environment that is inviting, helpful, comforting and at times calming to the diverse people and multitude of needs that come with this responsibility.

QUALIFICATIONS:

• Demonstrates a professional image in speech and actions that represents Christlikeness and the purpose of the church.
  
• Agrees to confidentiality regarding church, staff, financial or other sensitive information or issues with whom she/he interacts with on and off the job.
  
• Is detailed oriented and able to organize, prioritize and complete the administrative duties of the position effectively and efficiently.
  
• Effectively responds to and follows-up with inquiries or concerns in a timely matter.
  
• Responsible for understanding the operation of all general office equipment and repair needs.
  
• Is qualified to utilize the many functions of computers and software such as Word, Outlook, Excel and more specialized software designed for church files management, presentation and database.
  
• Knowledge of and experience with payroll and bookkeeping procedures.
  
• Understands the value and importance of excellent attendance and maintaining consistent office hours.  This role must be flexible at times about the schedule if the need to change arises.
  
• Gives input into the budget for this area and works within financial guidelines as established in the yearly budget process.
  
• Utilizes volunteer staff and appreciates that working with and training volunteers is different than working with paid staff
  
• Works independently with minimal supervision.
  
• Is willing to attend training opportunities as necessary.
  
• Views the position as a ministry as well as a profession.
  

EXPECTATIONS:

Administrative support:

• Manage all incoming calls and messages for staff members.
  
• Responsible for distribution of incoming mail, mailing and postage needs of the church. 
  
• Drafts and/or sends various letters as requested.
  
• Monitor office supplies and order as needed. Also orders supplies as requested by other areas.
  
• Monitor office equipment and request service as needed.
  
• Manages the church calendar.
  
• Schedules building usage or rental.
  
• Attends weekly staff meetings.
  
• Attends Leadership Council monthly meetings.

Reporting and file management:

• Enters all input to the church database directory.
  
• Maintains both the physical and computerized files of the church.
  
• Maintains UMC’s membership records.
  
• Gathers and prepares information for Year End and Charge Conference Reports.

Worship support:

• Prepares weekly materials for worship or other specials when requested
  
• Maintains any sanctuary supplies
  

RELATIONSHIPS:

• Direct report to Lead Pastor, collaborating with the Lead and Associate Pastors as needed
  
• Supervises schedule and work of the Custodian
  
• Evaluated by Lead Pastor and representatives of Leadership Council
  
• Team player with all staff
  
• Available to assist church treasurer and/or finance chairperson
  
• Supports the congregation of Mount Pleasant UMC
  
• Represents Mount Pleasant to the general public including business representatives and suppliers
  

For more information, CONTACT THE CHURCH

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